Description of the protection of personal data
The following applies with regard to the protection of the personal data of investors, parties to a contract, business relations and our website:
Protocol for investors
We retain the data of investors in response to the registration form (or cooperation agreement, if applicable) that is completed upon participation in a fund. This takes place by virtue of the documentation related to the fund and with which investors declare to be in agreement upon registration (or entering into a cooperation agreement, if applicable). This data is retained per fund in an Access file. Changes to this data will only be made at the written request of the relevant person, unless errors are detected by us.
This data is used to send quarterly announcements and other correspondence with regard to the fund in which the investor participates, and for making distributions. Your data is never transferred to third parties unless this is necessary for the proper functioning of the fund or compulsory with regard to compliance with laws and/or regulations. When a fund ceases to exist and is wound up, all data will be deleted, taking into account the statutory retention term. This data remains in-house and is accessible to all directors and employees.
Protocol for parties to contracts
All the data regarding APF contract parties or the funds under its management are saved and retained during the term of these contracts. To give an example: we retain data from tenants which we need to conclude a rental agreement, including a copy of their passport. This is stored and retained for the term of the rental agreement. Once the agreement has been terminated the data will be deleted, taking into account the statutory retention term. This data remains in-house and is accessible to all directors and employees.
Protocol for business relations
The contact details of our business relations are retained in an Outlook file. This data is provided by the parties or companies concerned either orally, in writing, by email or on a business card. This data is not provided to third parties except at the request of the relevant person and is deleted manually upon request. This data remains in-house and is accessible to all directors and employees.
Protocol for the website
We make use of Google Analytics to analyse the traffic on our website. This allows us to discover how often our website is visited and which pages are visited most often, for example. The service also enables us to improve our website from time to time. Click here to learn more about Google Analytics.